Awesome Tips, Tricks about Gmail

Table of Contents

• Dark Mode
• Write Email Now And Send It Later
• Create an event directly from Gmail
• Create an account or schedule an event directly from Gmail
• Snooze Emails
• Draft Emails
• Categories
• Labels
• Filters
• Delete Emails
• Print Emails
• Canned Responses
• Gmail Search Tips
• More Tips
  • Related Posts

Awesome Tips Series about Google Products

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Dark Mode

• After enable dark mode in MacOS Mojave, It would be a little bit difficult to figure out which emails are new: not read yet.

• To fix this, we can change the email from default one to dark or terminal them at Settings -> Themes.

  Dark Mode	Terminal Mode

Write Email Now And Send It Later

• Schedule Send
• So we still have chances to cancel it or update it.
• So we can write it now (don’t procrastinate) but send it at right time (not in the middle of night etc)
• It would be good if Google can make this feature even easier to use: like add one option (or make it configurable) to schedule to send it in 5 minutes.

Create an event directly from Gmail

• Click 3dot icon then click “Create Event”
• to track deadline, follow up etc

Create an account or schedule an event directly from Gmail

• Hover the mouse cursor over the recipient’s name until a pop-up card appears
• Click Add to contacts or schedule an event

Snooze Emails

• Snooze emails until later
• We can find all snoozed emails at Snoozed folder

Draft Emails

• Create a draft email to save context: for example we receive one email we need handle and reply later, but no time to do now, we can create one draft email.
• We need type something to create a draft email. If we click reply then click cancel, it will not create a draft email as the content is empty.
• Clean old drafts: in:draft older_than:4m

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Categories

• We can move emails to categories like Promotions or Social categories and teach Gmail to Do this for future messages from this sender.

Labels

• Create a label at Settings -> Labs tab.
• Create a label from an email and a filter.
• We can nest labels, see all email or search with that label.

Filters

• We cam create filters, we can start it, mark it as important, set category(Primary or Promotions), apply the label, and on’t forget check the option: also apply this rule to the existing conversations.
  • When the email contains these specific words like coupon or credit card +activate 0% +APR then mark it as Important or categorize as Primary.
  • when the email comes from your company (hr, onboard) etc, apply the label, etc.
• Maintain these filters: when the filter doesn’t apply any more, delete it.
• For example, the store(like Google Express) once offered some coupon code we are interested, but they changed the practice or we you are not interested any more,, we can/should change it accordingly or just delete it.

Delete Emails

• delete all old emails older than 3 months in promotions: category:promotions older_than:3m
• Delete all emails that matches the query, not just the emails in first page:
  • Click the select all button, then if there are more emails than one page, it will show: All 50 conversations on this page are selected. Select all conversations that match this search
  • Choose Select all conversations that match this search, then click delete button.
• Filter message like this to delete them.
  • it will filter message based on sender or Has the words
• Unsubscribe from email directly or change the notification in its service
• unwatch git repo if not interested

Print Emails

• print individual email by selecting it and click print in the dropdown arrow
• print the whole email chain by selecting the print button or Cmd+p
• Print only Selection in Email
  • Select text and right click -> Print to print
  • Cmd+P then in the print dialog: More Settings -> Check Selection only

Canned Responses

• We can create Canned Responses as template in case like to reply recruiter etc.
• Enable Canned Responses at Settings -> Advanced
• Create a draft email and save it as a template.
• Use the template when reply or create new email.

Gmail Search Tips

• from, to, cc, bcc, subject, -, label:, filename:,
• OR or {}
• category:, possible values: promotions, update, primary, social, forums,
• after:, before:, older:, newer:
• older_than: newer_than:
  • delete all old emails older than 3 months in promotions: category:promotions older_than:3m
• has:attachment, has:presentation/document/spreadsheet/youtube
• has:yellow-star, has:blue-info/purple-star
• is:important, is:starred/read/unread/snoozed
• AROUND: secret AROUND 25 birthday or holiday AROUND 10 vacation
  • Find messages with words near each other. Use the number to say how many words apart the words can be
  • Add quotes to find messages in which the word you put first stays first.

More Tips

• Hide/Collapse the left side bar
  • Click the three horizontal lines in the upper left corner.
• Desktop notifications: choose to be only notified for important mails
  • at Settings: choose “Important mail notifications on” to only notify important mails in desktop.
• Confidential mode: self destructing and require sms code
• Move emails to other categories and “Do this for future messages”
• Create email signature
• Enable Smart Compose at Settings.
• Enable Enable experimental access at Settings.
• Autocomplete the recipient name to avoid embarrassing typo
  • Hi then space, it will autocomplete the name, but Hi, then space will not (disappointedly).
• Gmail is ‘dot-blind’ and will ignore any dot in your email address before @ sign.
• Check details at the bottom for recent activity and Sign out all other Gmail web sessions.
• forgotten attachment detector

|see attached|see attachment|see included|is attached|attached is|are attached|attached are|attached to this email|attached to this message|I’m attaching|I am attaching|I’ve attached|I have attached|I attach|I attached|find attached|find the attached|find included|find the included|attached file|see the attached|see attachments|attached files|see the attachment